Club Leader Resources

If there is information that you would like to see on this page, email msale@ufl.edu to have it added.

• Financial Forms

  4-H Club Deposit Form

  4-H Club Expense Form

  Deposit Form Instructions

  Expense Form Instructions

  Donation Thank You Letter

• Flyer Guidelines

  When creating flyers for social media or print, you must use the correct logos and statements. Use the guidelines below and the lockups for your flyers. Right-click to download the logo/statement lockups.

  Flyer Guidelines

  

  

  

   

• Policies

  Florida 4-H Policies

  4-H Youth Protection Policy

  Youth-Adult Ratios

  Concerns Protocol

  Accident/Injury Report

  Child Abuse & Neglect Reporting

• Auditorium Use

  4-H clubs are allowed to reserve space in the Ag Auditorium at the Extension office free of charge. E-mail me at msale@ufl.edu well in advance to reserve a date, and please review the guidelines below.

  Auditorium Use for 4-H Clubs

  Auditorium Guidelines (General)

• Running Club Meetings

  Welcome Sheet for Families

  Parent Interest Survey

  Club Meetings Overview

  Leader Script

  Officer Script

  Officer Roles

  Officer Handbook

  Club Planning Workbook

  Structuring Club Meetings

• Recruiting New Leaders

  Parent Interest Survey

  Each club needs a minimum of two club leaders who are:

  • Level 2 screened (must be done through state 4-H office, no exceptions)
  • Age 21 or older

  Clubs are also encouraged to have additional club leaders, as well as Junior Club Leaders (recent 4-H Alumni under age 21)! Alachua County 4-H recommends a model where clubs have multiple club leaders who can each serve a specific role in leading the club. This serves a number of purposes including:

  • Preventing club leader burnout
  • Ensuring that there are always at least two level 2 leaders at any 4-H event held by the club
  • Utilizing the individual strengths of parents and community members within your club

  In order to get additional club leaders, current club leaders can directly ask parents within the club to get involved in whatever ways will help your club or fill a gap. Once a parent has agreed to become another club leader, the following steps should be taken before that person starts serving in their role:

  • The person should have a completed volunteer profile in 4-H Online. This includes completion of the Youth Protection Training.
  • A current club leader should submit their name to me at msale@ufl.edu so that I can initiate the Level 2 screening process.
  • The potential volunteer will receive an email from the state 4-H office via me that will include further instructions on how to schedule their fingerprinting appointment.
  • After completing their fingerprinting appointment, I will receive notification in 2-4 weeks with the status of the potential volunteer (approved or not approved).
  • Once the status has been received by me, I will notify the new club leader as well as the current club leaders, and the new club leader can begin volunteering.
  • In the event that a potential volunteer is not approved, notification will be sent, and that person cannot volunteer with 4-H. They can, however, continue attending the club meetings and events in a parent capacity as they did prior to their screening.
• Junior Club Leaders

  Sometimes, young people who graduate out of 4-H want to become 4-H volunteers the following year. To encourage this while still aligning with Florida 4-H policies, Alachua County 4-H implements a Junior Club Leader position for recent alumni who are younger than 21. These club leaders can still fulfill many important roles within your clubs with the following caveats:

  • Junior Club Leaders cannot supervise youth who are 4-H seniors. This means that they do not count towards your ratios regarding senior-aged youth. Junior Club Leaders CAN supervise youth who are Cloverbuds, Juniors, and/or Intermediates, still following the two-deep policy.
  • Prior to beginning their volunteer service, these individuals should schedule a meeting with the 4-H Agent (either in-person or via Zoom) to go over the transition from youth to club leader. This can happen in the summer prior to the 4-H year in which they will serve as a club leader.

  Other club leaders should keep in mind that junior club leaders are transitioning into the club leader role, so this is a great opportunity to mentor and guide. It is also a great opportunity for the junior club leader to allow themselves to be mentored and guided.

• Miscellaneous Resources

  Cloverbuds

  Special Event Insurance

  4-H Inventory