Club Leader Resources
This page is where club leaders can find all of the information they need to be successful.
If there is information that you would like to see on this page, email msale@ufl.edu to have it added.
- Financial Forms
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Flyer Guidelines
When creating flyers for social media or print, you must use the correct logos and statements. Use the guidelines below and the lockups for your flyers. Right-click to download the logo/statement lockups.
- Policies
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Auditorium Use
4-H clubs are allowed to reserve space in the Ag Auditorium at the Extension office free of charge. E-mail me at msale@ufl.edu well in advance to reserve a date, and please review the guidelines below.
- Running Club Meetings
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Recruiting New Leaders
Each club needs a minimum of two club leaders who are:
- Level 2 screened (must be done through state 4-H office, no exceptions)
- Age 21 or older
Clubs are also encouraged to have additional club leaders, as well as Junior Club Leaders (recent 4-H Alumni under age 21)! Alachua County 4-H recommends a model where clubs have multiple club leaders who can each serve a specific role in leading the club. This serves a number of purposes including:
- Preventing club leader burnout
- Ensuring that there are always at least two level 2 leaders at any 4-H event held by the club
- Utilizing the individual strengths of parents and community members within your club
In order to get additional club leaders, current club leaders can directly ask parents within the club to get involved in whatever ways will help your club or fill a gap. Once a parent has agreed to become another club leader, the following steps should be taken before that person starts serving in their role:
- The person should have a completed volunteer profile in 4-H Online. This includes completion of the Youth Protection Training.
- A current club leader should submit their name to me at msale@ufl.edu so that I can initiate the Level 2 screening process.
- The potential volunteer will receive an email from the state 4-H office via me that will include further instructions on how to schedule their fingerprinting appointment.
- After completing their fingerprinting appointment, I will receive notification in 2-4 weeks with the status of the potential volunteer (approved or not approved).
- Once the status has been received by me, I will notify the new club leader as well as the current club leaders, and the new club leader can begin volunteering.
- In the event that a potential volunteer is not approved, notification will be sent, and that person cannot volunteer with 4-H. They can, however, continue attending the club meetings and events in a parent capacity as they did prior to their screening.
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Junior Club Leaders
Sometimes, young people who graduate out of 4-H want to become 4-H volunteers the following year. To encourage this while still aligning with Florida 4-H policies, Alachua County 4-H implements a Junior Club Leader position for recent alumni who are younger than 21. These club leaders can still fulfill many important roles within your clubs with the following caveats:
- Junior Club Leaders cannot supervise youth who are 4-H seniors. This means that they do not count towards your ratios regarding senior-aged youth. Junior Club Leaders CAN supervise youth who are Cloverbuds, Juniors, and/or Intermediates, still following the two-deep policy.
- Prior to beginning their volunteer service, these individuals should schedule a meeting with the 4-H Agent (either in-person or via Zoom) to go over the transition from youth to club leader. This can happen in the summer prior to the 4-H year in which they will serve as a club leader.
Other club leaders should keep in mind that junior club leaders are transitioning into the club leader role, so this is a great opportunity to mentor and guide. It is also a great opportunity for the junior club leader to allow themselves to be mentored and guided.
- Miscellaneous Resources
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